Withdrawal from College Policy

For Personal Reasons

Withdrawal from college for personal reasons (not including medical or military activation) during a semester may be granted to a matriculated student if the request is received by the Office of Academic Advising (for undergraduate students) or the Graduate Degree Program Chair/Coordinator (for graduate students) prior to the last ten calendar days of the semester; once the request is processed a W (withdrawal) grade notation is recorded on the student's academic record for each course not yet completed. It is not possible to process a college withdrawal for personal reasons within the last ten calendar days of the semester. Personal reasons generally include financial difficulties, family concerns, career exploration, and personal adjustment matters. Waivers to this policy because of extenuating circumstances may be granted through the office of the Provost of the College.

Undergraduate students who plan to leave the college for a period of time and return in the future may request a withdrawal from college in advance of the semester(s) they plan to be absent. The authorized withdrawal and its duration are noted on the transcript, and the student in good academic standing is given priority for readmission.

All students who have processed an official college withdrawal or who have withdrawn from all courses through the course withdrawal process relinquish the right to use all college services and privileges, and "withdrawn" is noted on the academic transcript. Undergraduate students must apply for readmission; students who are in good academic standing at the time of the withdrawal do not jeopardize readmission. Graduate students need not apply for readmission providing the time limitations for degree completion and application of transfer credits or credits acquired in non-matriculated status have not expired; they must file an "Intent to Return" form with the Graduate Admissions Office, however, to reactive their access to Banner.

For Medical/Mental Health Reasons

A medical withdrawal from college for the current semester and/or a medical leave of absence planned for a future semester may be granted by the college physician, based on medical examination at the Student Health Center and/or written documentation provided by the treating health care professional or physician, to any student experiencing serious health problems. At the discretion of the director of Student Health and Psychological Services, in consultation with the Provost or designee, a student receiving a college withdrawal for medical/mental health reasons may be restricted from reenrolling at Plattsburgh for a specified period of time.

Students who have been given a medical withdrawal or a leave of absence relinquish the right to use all college services and privileges, and their status as withdrawn (W) or leave of absence (LOA), with approved dates, is noted on the transcript. Once the request is processed, a W (withdrawal) grade notation is recorded on the student's academic record for each course not yet completed. For readmission to the college after a medical withdrawal or leave of absence, students are required to present a statement from the college physician, or his or her designee, based on documentation of the attending health care professional, that they are ready to return to college and must meet any time limitations specified in the college withdrawal. Undergraduate students must also process a readmission application through the Admissions Office, and graduate students must submit an "Intent to Return" form to the Graduate Admissions Office. Students who are in good academic standing at the time of their medical withdrawal or leave of absence do not jeopardize readmission. Time limits for completion of degree requirements for graduate programs continue to apply, however.

For Military Service

A military withdrawal will be granted to any matriculated student who is called to active duty. A copy of the military orders must be submitted to the Office of Academic Advising (for undergraduate students) or the Graduate Degree Program Chair/Coordinator (for graduate students) to process a military withdrawal. Students returning to the college within one year of the date of discharge from active service may be reinstated by contacting the Registrar's Office. Failure to register at Plattsburgh within one year of discharge from active service will require undergraduate students on a military withdrawal to apply for readmission through the Admissions Office and graduate students to file an "Intent to Return" form with the Graduate Admissions Office. Time limits for completion of degree requirements for graduate programs continue to apply.

Adopted by the Faculty Senate, February 8, 2005. Approved by the President, April 7, 2005. Amended May 2, 2008 and October 7, 2008.

 

Contact Information

For more information about Academic Affairs at SUNY Plattsburgh, please contact:

James Liszka, Ph.D.
Provost and Vice President for Academic Affairs
Office: Kehoe 802
Phone: (518) 564-5402
Email: provost-office@plattsburgh.edu

Lizabeth J. Woodard
Secretary
Office: Kehoe 805
Phone: (518) 564-5402
Fax: (518) 564-4415
Email: lizabeth.woodard@plattsburgh.edu