Sample Letter Requesting Records Under the New York State Freedom of Information Law (FOIL)

This is a draft of a letter that may be used to request records or information from SUNY Plattsburgh.






(Date*)


Keith Tyo
Records Access Officer
Office of the President
SUNY Plattsburgh
101 Broad Street
Plattsburgh, NY 12901


Re: Freedom of Information Law Request


Dear Records Access Officer:

Under the provisions of the New York Freedom of Information Law, Article 6 of the Public Officers Law, I hereby request records or portions thereof pertaining to _______________________ (Please attempt to identify as clearly as possible the records that you are interested in).

If there are any fees for copying the records requested, please inform me before filling the request (or:… please supply the records without informing me if the fees are not in excess of $_______).

As you know, the Freedom of Information Law requires that an agency respond to a request within five business days of receipt of a request. Therefore, I would appreciate a response as soon as possible and look forward to hearing from you shortly.

If for any reason any portion of my request is denied, please inform me of the reasons for the denial in writing and provide the name and address of the person or body to whom an appeal should be directed.

Sincerely,

(Signature)
(Name)
(Address)
(City, State Zip Code)

* Please fill in the areas above that are in ( ) then return it to the address listed above or via fax to 518 564-3932.


Contact Information

If you have any questions regarding the College's policy on the Freedom of Information Law, please contact:

Keith Tyo
Records Access Officer
Phone: (518) 564-3930
E-mail: keith.tyo@plattsburgh.edu

Mailing Address:
The Office of the President
State University of New York College at Plattsburgh
101 Broad St.
Plattsburgh, NY 12901