Mail Center - Information for Faculty and Staff

Information for Faculty and Staff

Account Cards for Recharges

Our accounting recharge system requires the use of an account number for all departments. A "PINK" card is in your department to attach to your outgoing mail that requires postage metering. It is important that this card is attached by a rubber band or paperclip to all your mail needing postage, so that the correct account number is charged.

Intercampus Mail

When sending mail to another department, it is imperative to correctly address the envelope so it can be delivered correctly. Please follow these guidelines in sending out on campus mail:

• Use the reusable intercampus mailing envelopes available from the Mail Center: 10"x13" or 11"x4"
• Line out all old names, and write the name, department, building on this envelope.
• If using a regular envelope (new or used), at the top right corner write three XXX's. Write the name, department, and building on this envelope.
• Mail with an illegible address may be opened for identification purposes by the Mail Center personnel.

Mailings to all Departments

General distribution items are memos, flyers, etc., that must reach all departments on campus, but do not need to be individually addressed. A sponsoring department must be named in each distribution and the memo/flyer must be of "Official College Business."

Please bundle all flyers together per office/department for sorting distribution.

Exclusions from Campus Mail

A few items are excluded from college mail distribution; they include, but are not limited to:

• Personal communication
• Advertisements not of official college business
• Announcements of the sale of personal property, house rentals, and political campaign notices.
• No cash or coins in the mail.
• Meeting notices, announcements, catalogues, sale notices from companies (not directly affiliated with college), or individuals outside the college.
• Chain Letters are prohibited

Misdirected Mail

Any mail that the Mail Center sorts and delivers incorrectly to a department should be placed with the department's outgoing mail. If the problem persists, please contact the Mail Center to resolve immediately. If the misdirected mail piece appears to be a payroll check, please call #2057 immediately, who knows -- it could be your check we are looking for!

Personal Mail

The "University Mail" system is a restricted service. It is not to be used for personal use, private gain, or by non-college groups or for the advertisement of programs not sponsored by the University.

Contact Information

If you would like more information about the Mail Center at SUNY Plattsburgh, please contact:

Mail Center
Phone: (518) 564-2057

or

Kim Gillette
Office: Service Building
Phone: (518) 564-2057
E-mail: gilletkl@plattsburgh.edu